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Policy No: 2015
Responsible Office: Information Security
Last Review Date: 02/09/2022
Next Required Review: 02/09/2025
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Public Use Computer Signage
1. Purpose
To reduce risk of confidential data exposure, all departments that have public or lab computers will place appropriate signage near all publicly accessible computers.
2. Applicability
This policy applies to all University Division employees (except for USA Health) who have and/or are responsible for publicly accessible computers in their areas.
3. Definitions
Confidential Data: Any data attributable to the identity of a person, and will include all the types of data such as Protected Health Information (PHI), Sensitive Personally Identifying Information (PII) such as SSN, tax ID number, DL or state-issued ID number, passport number, military ID number, or any other unique ID number issued on a government document and Personally Identifiable Information for Education Records, attributable to any USA employee, student (or student parent), patient, trustee, contractor, vendor, agent, or customer.
4. Policy Guidelines
USA provides access to computer resources in departmental labs, university libraries, and other publicly accessible locations throughout campus. Those persons using these resources must adhere to all policies of the 小蝌蚪APP regarding the use of computers and computer networks.
If a user or student walks away from a public computer while still logged into PAWS, or any system that has confidential data (bank, financial, SSN, health insurance, etc.), the student’s information may be at risk to being modified and/or copied.
5. Procedures
Required Signage. To mitigate this risk, all departments that have public or lab computers will place the below signage near all publicly accessible computers:
To protect your personal and confidential information:
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- DO NOT leave this computer unattended;
- Log out of PAWS or any system that stores your personal or confidential information;
- Close all web browsers!
6. Enforcement
If appropriate signage near all publicly accessible computers is not displayed or posted, the Computer Center or Information Security will contact the department head.
7. Related Documents
Not Applicable.